GAZETTE NOTICE NO. 11927

Pursuant to section 5 (1) of the Act, the County Government of Kiambu established the Assumption of the Office of County Governor Committee. Section 18 of the Act requires that the committee prepare a report on its affairs within a period of one month from the date of the swearing-in of the County Governor-elect, submit the same to the County Assembly and publish the report in the Gazette. Membership of the Assumption of the Office of County Governor Committee The membership of the Assumption of the Office of County Governor Committee as per section 5(2) comprised of— (a) the County Secretary who shall be the Chairperson; (b) the officer in-charge of legal matters in the county; (c) the Chief Officer in the Department responsible for matters relating to county public service; (d) the Chief Officer in the Department responsible for matters relating to information and communication; (e) the Chief Officer in the Department responsible for matters relating to Finance; (f) the Chief Officer in the Department responsible for matters relating to culture and social services; (g) a representative of the Ministry responsible for matters related to devolution; (h) the County Commissioner; (i) a representative of the National Intelligence Service at the county level; (j) a representative of the National Police Service at the county level; (k) the Clerk of the county assembly; (l) a representative of the Judiciary at the county level; and (m) two persons, one man and one woman nominated by the Governor-elect. Section 5 (3) of the Act states that the Chief Officer in the Department responsible for matters relating to the county public service shall be the secretary to the Committee. Functions and powers of the Assumption of the Office of County Governor Committee The functions of the Assumption of the Office of County Governor Committee as per section 6 of the Act are— (a) to facilitate the handing over process by the outgoing Governor to the Governor-elect; (b) ensure and coordinate the provision of security services to the Governor-elect; (c) put in place the necessary facilities and deploy the necessary personnel for the Governor-elect upon assumption of office; (d) co-ordinate the briefings of the Governor-elect by the relevant county public officers including submission of the following information— (i) an up-to-date assets register; (ii) an up-to-date register of liabilities (iii) a complete list of all bank accounts and reconciled balances; (iv) a report of staff establishment per department; (v) a comprehensive report on county entities or corporations and agencies containing information outlined in (i) to (iv) (vi) a report of all ongoing projects including donor funded (vii) an up to date report on all pending legal cases; and (viii) county source of funding. 30th September, 2022 THE KENYA GAZETTE (e) facilitate communication between the outgoing Governor and the Governor-elect; (f) prepare the program and organize for the swearing-in ceremony; (g) prepare the oath and certificate of inauguration; and (h) carry out any other activity necessary for the performance of its functions under the Assumption of the Office of Governor Act, 2019 and perform any other function assigned to it under any other written law. Formation of Sub-Committees Pursuant to section 7(1) of the Act, the committee established three (3) sub-committees which were necessary for the better carrying out of its functions. (a) Budget and Finance Sub-Committee The sub-committee was tasked with the preparation of the budget for the assumption of the office of Governor Committee, co-ordination of the preparation of the departmental and financial reports. (b) Co-ordination, Communication and Logistics Sub-Committee The Sub-committee was in charge of protocol, logistics of the swearing-in ceremony, hospitality, entertainment, identification of the venue for the swearing-in ceremony, preparation of the swearing-in documents and assembling of the instruments of power. (c) Security Sub-Committee The sub-committee was tasked with the provision of security to the Governor-elect and the Deputy Governor-elect, provision of security and traffic control during the swearing-in ceremony ACTIVITIES OF THE COMMITTEE The Assumption of Office of Governor Committee and sub- committees held several meetings in preparation for the handing over process by the outgoing Governor to the Governor-elect. The deliberations and resolutions of the said meetings are contained in the minutes. Every member and staff assigned to the committee signed a confidentiality agreement in line with section 20(4) of the Assumption of the Office of Governor Act, 2019. The committee undertook the following activities. (i) Inaugural Meeting The Assumption of Office of County Governor Committee held its first meeting on 8th July, 2022. During this meeting, the Chairperson took the members through the Assumption of the Office of Governor Act, 2019 for them to understand their roles and responsibilities. The members developed a work plan that would guide their activities. (ii) Co-ordination of the provision of security services to the Governor-elect and Deputy Governor-elect Upon declaration of the final result of the Governor-elect by Independent Electoral and Boundaries Commission, the Committee through the County Commissioner provided security to the Governor- elect and Deputy Governor-elect. (iii) Put in place the necessary facilities and personnel for the Governor-elect and Deputy Governor-elect The Committee through the Chairperson made the necessary arrangements on office accommodation for both the Governor-elect and Deputy Governor-elect and deployed the necessary personnel. (iv) Co-ordination of the briefings of the Governor-elect by relevant County Public Officers The Committee through the Chairperson facilitated briefings of the Governor-elect by the County Executive, County Public Service Board and the County Assembly. The briefings were done in accordance with section 6 (1) (d) of the Assumption of the Office of Governor Act ,2019. (v) Co-ordination of the provision of information from the County Departments pursuant to Section 6 (1) (d) The Accounting Officers responsible for the County Departments, County Public Service Board and County Assembly provided county information as per the format provided in the Second Schedule of the Act to the Committee through the Chairperson. The information submitted by the County Departments, County Public Service Board and the County Assembly detailed; up to date assets register, up to date register of liabilities, list of all bank accounts and reconciled balances, a report of staff establishment per department, a report on county entities or corporations and agencies, a report on all ongoing projects including donor funded projects, a report on all pending legal cases and the County source of funding. On the County assets, the departments provided information on the assets inherited from the Defunct Local Authorities, those earmarked for transfer from National Government for devolved functions and those acquired by the County Government since 2013. (vi) Facilitation of communication between the outgoing Governor and the Governor-elect The Committee through the Chairperson and the County Commissioner facilitated communication between the outgoing Governor and the Governor-elect. (vii) Swearing-in Ceremony Prior to the swearing-in ceremony, the committee gazetted the date, the time and the venue for the swearing in ceremony vide