GAZETTE NOTICE NO. 10668

in accordance with the Statute III. (c) The Deputy Vice Chancellor Human Resource and Administration Statute VIA 2016. The Deputy Vice Chancellor Human Resource and Administration appointment, functions and responsibilities. 1. The Deputy Vice-Chancellor (Human Resource and AdMinistration) shall be appointed by the Council in consultation with the Chancellor from among professors of the University on permanent and pensionable terms as approved under section 15 of the Charter. 2. The Deputy Vice-Chancellor (Human Resource and Administration) shall hold office for five years .Provided that the Deputy Vice-Chancellor (Finance, Planning and Development) shall cease to hold the office in the event of ceasing to be a full-time member of staff of the University; and provided further that he may resign his /her office or the Council, in consultation with the Chancellor, may terminate his/her services as the Deputy Vice- Chancellor (Human Resource and Administration) by giving six (6) months' notice. 3. The terms and conditions of appointment of the Deputy Vice- Chancellor (Human Resource and Administration) shall be as set out in the Schedule to the University Statutes and subject to amendments from time to time. 4. The Deputy Vice-Chancellor (Human Resource and Administration) shall be the Head of the Human Resource and Administration Division of the University, whose functions include: management of Human Resource and General Administration Matters. 5. The Deputy Vice-Chancellor (Human Resource and Administration) shall be the Chairperson of: (i) Appointments Committee for non-academic staff within the University's Central Administration up to the level of grade thirteen (13). (ii) Appointments Committee of non-teaching staff in the rest of the University at the level of grades eleven (11), twelve (12) and thirteen (13). (iii) In the absence of the Deputy Vice-Chancellor (Academic Affairs) or on account of other exigencies of services, Chairperson of the Appointments Committee indicated in Statue IV, 5(i) and (ii). 6. The Deputy Vice-Chancellor (Human Resources and Administration) may sit in all Appointments Committees and his/her endorsement, with reference to the Vice-Chancellor and University Council, shall be sought for all appointments within respective Colleges. 7. The Deputy Vice-Chancellor (Human Resources and Administration) shall be responsible for appropriate Human Resource Management Policies and Procedures in conformity with the Constitution of Kenya, 2010, the Universities Act, the Charter and any other written laws in Kenya. 8. The Deputy Vice-Chancellor (Human Resources and Administration) shall have such other duties as may be assigned or delegated to him/her by the Vice-Chancellor in accordance with the University of Nairobi Act, the Charter and any other laws Statute III. (d) The Deputy Vice-Chancellor (Research, Production and Extension) Statute VIIA 2016 The Deputy Vice-Chancellor (Research, Production and Extension) appointment, functions and responsibilities. 1. The Deputy Vice-Chancellor (Research, Production and Extension) shall be appointed by the Council in consultation with the Chancellor from among professors of the University on permanent and pensionable terms as approved under Section 15 of the Charter. 2. The Deputy Vice-Chancellor (Research, Production and Extension) shall hold office for five years. Provided that the Deputy Vice-Chancellor (Research, Production and Extension) shall cease to hold office in the event of ceasing to be full time member of staff of the University; and provided further that he or she may resign the office or the Council, in consultation with the Chancellor, may terminate his or her services as Deputy Vice-Chancellor (Research, Production and Extension) by giving six (6) months' notice in writing. 3. The conditions of appointment of the Deputy Vice-Chancellor (Research, Production and Extension) shall be as set out in Schedule II to these Statutes and subject to amendments thereto as determined by the Council from time to time. 4. The Deputy Vice-Chancellor (Research, Production and Extension) shall be the head of Research, Production and Extension Division whose functions shall include: (i) Research infrastructure, development and formulation of appropriate policies; (ii) Research Planning, coordination, administration, logistical support for research at all levels; (iii) Co-ordinating the sourcing of research funds; (iv) Protection of Intellectual Assets, commercialization, dissemination and publication; (v) Strategic alliances with Government, industry, local and international research institutes; (vi) Management of Research Libraries and Archives; (vii) Research branding, setting standards, quality assurance/ control and capacity building; (viii) Co-ordination of relevant seminars, consultancies, workshops, conferences and symposia; (ix) Research benchmarking exchange of scholars; (x) Negotiation and management of Research contracts and consultancies; and (xi) Internationalization of the University. 5. Perform any other functions pertaining to Research, Production and Extension. 6. The Deputy Vice-Chancellor (Research, Production and Extension) shall be the chairman of the Research and Development Advisory Board under which shall be the following Committees: (i) Intellectual Property Committee; (ii) Research Grants Committee; (iii) Research Publications Committee; (iv) Science Technology and Innovation Committee; (v) Research-based Income Generating Committee; (vi) Research Quality Assurance Committee; and (vii) CIPL Board. 7. The Deputy Vice-Chancellor (Research, Production and Extension) shall carry out such other duties and responsibilities as may be delegated by the Vice-Chancellor or the University of Nairobi Council. UNIVERSITY GRADUATE SCHOOL (UGS) STATUTE XXXVII Preliminary Establishment and functions of the University Graduate School (UGS). The Council is empowered pursuant to sections 3, 23, 29, 34, 35, 60, 70 and 81 of the Universities Act No. 42 of 2012 and sections 18 (8) (1) (s) (v) and (11) and 29 of the University of Nairobi Charter 2013, to make statutes generally for the governance, control and administration of the University. In view of the above, the University of Nairobi Council establishes the University Graduate School (UGS). 1. There shall be a Graduate School (hereinafter 'the School') Board whose membership shall consist of: (i) The Director of the School appointed by the Council from amongst persons holding the rank of Associate Professor and above for a period of five years, renewable once only for an equivalent period. The Deputy Vice-Chancellor (Academic Affairs) shall chair the Board. (ii) The Deputy Directors appointed by the Council for a period of five years, renewable once only for an equivalent period. (iii) A representative from each College, being of the rank of senior lecturer and above, nominated by the College Academic Board. (iv) Two representatives of the Senate, being of the rank of senior lecturer, nominated by the Senate. (v) The Director, Library and Information Services. (vi) The Academic Registrar. (vii) A student representative nominated by the Graduate Students Association. (viii) A representative of the private sector nominated by the Kenya Private Sector Association (KEPSA). (ix) A representative from Association of Professional Societies in East Africa (APSEA); and (x) School Registrar/Secretary. 2. The School shall have and carry the status of a College and shall in that capacity enjoy all the rights, privileges, immunities and powers that are consistent with the provisions of this status. 3. The Board shall meet at least once in every month. 4. The Board shall have the power to regulate in such manner as it may deem fit, its own procedures. 5. Notwithstanding the provisions of any other statute, the School shall be answerable to the University Senate in respect to the conduct of graduate studies throughout the University and shall, in particular, have responsibility over the following matters: (i) the co-ordination of graduate syllabi and regulations; (ii) the admission of graduate students; (iii) the administration of graduate scholarships; (iv) the administration of graduate research grants; (v) the administration and processing of graduate theses, projects or dissertations; (vi) the proper conduct and supervision of the graduate studies programmes; and (vii) the general welfare and discipline of graduate students. 6. The School shall, in respect of each of the matters set out in Clause 4 herein, exercise the powers and perform the duties set out in clauses Tto 13. 7. In respect of the co-ordination of graduate syllabi and regulations, the School shall— (i) have primary responsibility for the enforcement of the common regulations for the Postgraduate Certificates, Postgraduate Diplomas, Masters, Fellowships, Doctorates and Higher Doctorate Degrees in all Faculties, Institutes, Schools and Centres; (ii) have responsibility for ensuring quality of graduate programmes and adherence to Senate approved policy, regulations and set standards; (iii) liaise with all Faculties and Departments, Institutes, Schools and Centres and make such recommendations as regards the content and organization of graduate programmes available therein as it may deem fit; (iv) make available all information relating to graduate studies throughout the University by publishing a prospectus and bibliographies of records of graduate research conducted or to be conducted within the University; (v) publish and make available records of published work arising from graduate research undertaken within the University, or within any other University as long as such work is, in the opinion of the School, of particular relevance to graduate research in the University; and (vi) cause to be published and disseminate any material it considers of relevance to the general conduct of graduate studies within the University. 8. In respect of admissions of graduate students, the School shall— (i) develop policy and advise University Management on admissions. (ii) receive from Departments through Faculties, Institutes, Schools and Centres , details of all graduate programmes. (iii) advertise all such programmes and receive in such format as may be specified by Senate, applications in respect thereof. (iv) send letters of admission to successful candidates and also notify the Faculties Institutes, Schools or Centres. (v) send all relevant information to the successful and unsuccessful candidates. (vi) register and orientate all graduate students, and thereafter refer them to their respective Faculties, Institutes, Schools or Centres. (vii) automate all processes from admission to clearance and maintain up to date graduate students' records; and (viii) track the progress of each graduate student and take appropriate action in accordance with the common regulations. 9. In respect of the administration of graduate scholarships, the School shall be responsible for receiving from the University all scholarships for graduate studies which shall be dealt with in the following manner— (i) solicit scholarships from prospective donors, and to liaise with other bodies within or outside University that are recipients of scholarships tenable at the University. (ii) advertise all such scholarships; and (iii) allocate such scholarships to those applicants who fulfill the requirements as well as any specific terms that may be attached to the scholarships in question. 10. In respect of the administration of graduate research grants, the School shall — (i) solicit graduate research funds from prospective donors, and to liaise with other bodies within or outside the University that are recipients of such funds; (ii) be responsible for receiving applications for graduate research funds through Faculties, Institutes, Schools and Centres; and (iii) allocate graduate research funds from prospective donors, and to liaise with other bodies within or outside the University that are recipients of such funds. 11. In respect of, the administration and processing of graduate theses, projects and dissertations, the School shall— (i) be responsible for receiving and approving the nominations by Faculties, Institutes, School or Centres of supervisors; (ii) keep records on the progress of graduate research, and in this connection receive from Faculties, Institutes, Schools and Centres recommendations for the deregistration of candidates whose work is unsatisfactory, or for discontinuation for sufficient cause and make such recommendations to the Senate as it shall deem appropriate; (iii) approve the appointment of Board of examiners for graduate theses, projects and dissertations as recommended by the relevant Faculties, Institutes, Schools and Centres; (iv) send out invitations and copies of submitted theses, projects or dissertations for examination; 19th October, 2018 THE KENYA GAZETTE 3591 (v) receive the written assessment of such theses, projects or dissertations from the examiners; (vi) convene Board of examiners' meetings in consultation with the Deans/Directors concerned; (vii) forward to Senate the recommendations of the Board of examiners' for consideration; (viii) inform candidates of the results of the examinations after approval by Senate; and (ix) cause the approved theses, projects or dissertations to be deposited in libraries. 12. In respect of the conduct and supervision of graduate programmes, the School shall oversee the effective and regular management and conduct of graduate programmes as stipulated in the relevant regulations and guidelines for supervision. 13. In respect of the welfare and discipline of graduate students, the School shall— (i) develop and review regulations governing the organization, conduct and discipline of graduate students; (ii) be responsible for receiving any reports on the welfare and conduct of graduate students from relevant units and make recommendations to the Senate; and (iii) consider any matter affecting the welfare and conduct of graduate students, or their conditions of research, and make appropriate recommendations to the Senate. 14. The School may, in addition to the above, exercise such other powers, or perform such other functions as may be assigned or delegated to it by the Senate. STATUTE XX Center for Translation and Interpretation 99. The University of Nairobi Center • for Translation and Interpretation (CTI) shall in relation to matters specified in the University of Nairobi statutes be governed by a board which shall consist of the following members: (i) The Director of the Center who shall be appointed by the Vice-Chancellor in consultation with the Principal, College of Humanities and Social Sciences, from among senior academic members of staff at the level of senior lecturer and above. (ii) Principal Secretary, Ministry of Education. (iii) Principal Secretary, Ministry of Foreign Affairs. (iv) Chief of conference Services, United Nations Office at Nairobi. (v) Representative, United Nations Office at Nairobi (UNON) interpretation section. (vi) Representative, United Nations Office at Nairobi (UONON) translation. (vii) Dean, Faculty of Arts. (viii) Representative, College of Education and External Studies. (ix) Representative, college Academic Board, CHSS. (x) Senate representative. (xi) Director, ICT Centre. (xii) Chairperson, Department of Linguistics and Languages. (xiii) Member of academic staff from the Centre of Translation and Interpretation. (xiv) Registrar, Academic. (xv) University Librarian. (xvi) Center Administrator. 100. The Director of the Centre shall be the Chairman of the Board and shall hold office for a term of three (3) years renewable once only. 101. The Director shall administer the day-to-day activities of the Centre and shall be answerable to the University Senate. 102. The Board shall be the policy decision making organ of the Centre and the Board members shall serve for a term of three (3) years renewable once only. 103. The Board may, at its discretion, invite or co-opt not more than two (2) persons to participate in its deliberations but such persons so invited or co-opted shall neither acquire membership to the Board nor have the right to vote. 104. The Board for the Centre for Translation and Interpretation shall have the following powers and functions: • (i) To develop the Curriculum for short tailor-made courses, Certificate courses, Postgraduate diploma, MA, PhD and outreach and exchange programs before they are presented to the Faculty Board for discussion and for approval according to the University procedures and practices. (ii) To establish the research agenda for the Centre, and be involved in coordination of curriculum delivery at the Centre. (iii) To establish the consultancy agenda of the centre. (iv) To oversee the review of the curriculum from time to time in response to identified industry and market needs. (v) To co-ordinate fund raising activities, the processes of awarding scholarships or apportionment of opportunities for exchange for staff and students. (vi) To advise on the human resource and capacity building needs of the Centre. (vii) To review and advise on academic programmes of the Centre. (viii) To ensure that the vision and mission of the Centre are realized and that the synergy between the Centre and the University in nurtured and maintained. (ix) To review research activities and advise on research priorities. (x) To make recommendations to the Senate, through the College Academic Board on regulations relating to the courses of study for any postgraduate diploma, degree and or any other degree, certificate or award. (xi) To appoint sub-committees to consider and report on matters relevant to the Centre. (xii) To consider the Director's Annual Report. (xiii) To consider and make recommendations on any matter relating to the activities of the Centre. 105. The Board of the Centre shall meet as often as necessary for the translation of business but it shall meet at least once quarterly each academic year. 106. The Centre may, in addition to clause 104(xiv) above, perform such other functions as may be assigned or delegated to it by the Senate. Open, Distance and Electronic Learning (ODeL) Campus STATUTES XXXVI 1. There shall be a University of Nairobi ODeL Campus Board (hereinafter referred to as "the Board") whose membership shall consist of: (i) The Director of the ODeL Campus appointed by the Council in consultation with the Vice-Chancellor from amongst persons holding the rank of Associate Professor and above for a period of five years, renewable once only for an equivalent period. The Deputy Vice-Chancellor (Academic Affairs) shall be the Chair of the Campus Board. (ii) Deputy Directors, appointed by the Council in consultation with the Vice-Chancellor for a period of five years, renewable once only for an equivalent period, and (iii) The following Board members who shall serve for a period of three years renewable once: (a) A representative from each College, being of the rank of senior lecturer and above, nominated by the College Academic Board; (b) Two representatives of the Senate, being of the rank of senior lecturer and above, nominated by the Senate; (c) The Director, ICTC; (d) The Director. CESSP: (e) A representative of the private sector nominated by the Kenya Private Sector Alliance (KEPSA); w A representative from the Association of Professional Societies in East Africa (APSEA); and (g) The ODeL Campus Registrar/Secretary. 2. There shall be ODeL working teams in Schools/Faculties/Institutes recommended by Deans/Directors and appointed by College Principals. 3. The Campus shall have and carry the status of a College in the University and shall in that capacity enjoy all the rights, privileges, immunities and powers that are consistent with the provisions of this status. 4. The Board shall meet at least once every quarter. 5. The Board shall have the power to regulate its own procedures in such manner as it may deem fit. 6. Notwithstanding the provisions of any other statute, the ODeL Campus shall be answerable to the University Senate with respect to the conduct of its programs throughout the University and shall, in particular, have responsibility over the following matters: (0 Create awareness and sensitize the University community on ODeL services through workshops, seminars, conferences, publications and public lectures. (ii) Train users in all departments in the general use of educational technologies, including operation of e-Learning equipment and software to facilitate integration and use of ICTs in all educational programmes. (iii) Develop capacity across all departments in Instructional Design, Graphic and Multimedia design and Management of the ODeL portfolio. (iv) Develop e-Content (digital content) and process and package into audiovisual materials such as CD-ROMs, VCDs and DVDs. (v) Support learners to access digitized course Materials on the University's e-Platform and the Library.