GAZETTE NOTICE NO. 13120

PURSUANT to Standing order No. 30 (3) of the Nairobi City - County Assembly. Standing Orders, it is notified for the information of the members of the County Assembly of Nairobi City County and the general public that there shall be a special sitting of the County Assembly to be held in the County Assembly Chambers, City Hall Buildings, Nairobi on Friday, 21st December, 2018, at 2.30 p.m. The business to be transacted shall be to consider the Nairobi City County Supplementary Budget Estimates for the Financial Year 2018/2019 and the Nairobi City County Supplementary Appropriations Bill, 2018.. Dated the 18th December, 2018 C. MWAURA, MR/58 15014 Ag. Speaker, Nairobi City County Assembly. GAZErFE NOTICE No. 13121 THE COUNTY GOVERNMENTS ACT (No. 17 of 2012) COUNTY ASSEMBLY OF TRANS NZOIA THE TRANS NZOIA COUNTY ASSEMBLY STANDING ORDERS SPECIAL SITFING OF THE COUNTY ASSEMBLY PURSUANT to Standing Order No. 26 (3) of the Trans Nzoia County Assembly, it is notified for the information of the Members of the County Assembly of Trans Nzoia and the general public that there shall be a special sitting of the County Assembly at the Assembly Chambers, Kitale on the following dates and time: Friday, 21st December 2018 at 9.30 am. Monday, 24th December 2018 at 9.00 am. The business to be transacted shall be tabling of the- Report of the budget and appropriation committee on the County Supplementary Budget Estimates 2018/2019; Trans Nzoia County Project Implementation Bill 2018; and Dated the 19th December, 2018. J. M. WERUNGA, MR/58 15052 Speaker, Trans Nzoia County Assembly. COUNTY GOVERNMENT OF KITUI COUNTY PUBLIC SERVICE BOARD REPORT ON THE EXTENT OF COMPLIANCE WITH THE NATIONAL VALUES AND PRINCIPLES IN THE KITuI COUNTY PUBLIC SERVICE DECEMBER, 2018 CHAPTER ONE—THE EXTENT OF COMPLIANCE WITH VALUES AND PRINCIPLES Preamble This chapter enumerates the activities that demonstrate the extent to which the values and principles referred to in Articles 10 and 232 are complied with in the County public service. It also explains the actions taken by the Board in the promotion of the specific values and principles. THE EXTENT OF COMPLIANCE ARTICLE 10—NATIONAL VALUES AND PRINCIPLES OF GOVERNANCE (a) Patriotism, National Unity, Sharing and Devolution of Power, the Rule of Law, Democracy and Participation of the People Situational Analysis The National Patriotism activities have not been fully devolved to the County for instance the Presidential Music Commission services. The County Government has been unable to meet the 30% requirement on ethnic minority which could have enhanced National unity. This has been due to the region being a hardship area and as a result not attractive to job seekers from other parts of Kenya.Political ethnic profiling has also contributed to people being inclined to serve in their ethnic backyards. The County Government is yet to put in place the village councils thus public participation has not reached the ideal levels. Action Taken The County Government established a County band and has continued collaborating with the Music Commission for training on patriotic songs. The County has also formed a choir composed of employees with the aim of improving patriotism through singing especially in public meetings. The Board continues to advocate for patriotism and as a result, County colours and symbols are incorporated in all official County documents, information, education and communication materials, projects' branding and painting of County Government buildings. The National and the County flags are being hoisted within the County Government offices and singing of national anthem is highly emphasised. The County GOvernment continues to participate in national holidays while ensuring that County offices have portraits of the President of the Republic of Kenya. The Board has, and continues to draw the attention of the County employees to the documents uploaded on the County website which include the Constitution of Kenya 2010 and other relevant laws. The Board continues to encourage job applicatons from all parts of the Country through advertisement in high circulating National newspapers. Affirmative action has also been applied in the recruitment process. The Board has always advocated for better working conditions for all employees across the County. Democracy and participation of the people has been and continues to be realised through policy formulation forums; the education forums, public participation on Finance Bill and other stakeholder consultative meetings on development which are highly publicised. The County Govemment has developed public participation guidelines with technical and financial support from the Institute of Social Transformation (TISA).The CoUnty Government has continued to collaborate with the National Government officials to bridge the public participation gap.. Human Dignity, Equity, Social Justice, Inclusiveness, Equality, Human Rights, Non-discrimination and Protection of the Marginalised Situational Analysis Review on the compliance regarding human dignity, equity, social justice, inclusiveness, equality, human rights, non-discrimination and protection of the marginalised was done during the 2018 Calendar year. It was established that social amenities within the County Government offices were still deficient: Some ablution blocks are lacking gender labels. Analysis of the composition of the County public service was done. It was established that the legal requirements for youth and gender in appointments had been met; however, there is still need for concerted effort to address the requirements for persons with disability, and the nsarginalised. Action Taken The County Government continued the construction of more ablution blocks in public places like markets, schools, offices and bus parks in an effort to ensure that Kitui County is open defecation free and to promote human dignity. The Board is fully committed to continuous monitoring of compliance to ensure that the ratio of male to female employees remains within the constitutional threshold. The Board has enhanced the methods of advertising for job vacancies, including use of County Website and social platforms to ensure that more potential applicants from all regions get the information and in good time. Affirmative action is being undertaken to address the disadvantaged groups such as minority ethnic communities in the County, (e.g. the Tharaka, Arab, Somali, Muslim) persons with disabilities, youth and women. The County Government remains committed to the representation of Kenya's diverse ethnic communities in the County public service as evidenced in the appointments and promotions undertaken during the period under,review. The County is mainstreaming HIV/AIDS, gender and disability in implementing various policies as can be reflected in the segmentation of County contracts and also in appointments. The County Government is working with development partners such as Centre for Health Solutions to address HI V/AIDS among other health care issues. The County Government has continued to prioritise projects on water such as drilling of bore holes, constructitin / De- silting of earth and sand dams as well as water reservoirs to ensure that County residents, especially those in and and marginalised regions, have access to portable water for drinking and other purposes. Good Governance, Integrity, Transparency and Accountability Situational Analysis County Ministries have developed service charters. The mechanisms for monitoring integrity, transparency and accountability in the County public service are in place. Action Taken The Board has advised on the need to implement the service charters fully. The complaints handling procedqre has been streamlined in the County Government and employees have been sensitised on complaints handling. In order to enhance transparency and accountability, the County Government continues to publish and distribute booklets highlighting all the development projects undertaken in each of the forty wards, including the cost of each project. Each project also goes through the process of public participation to ensure involvement of the people in development issues. Sustainable Development Situational analysis Kitui County Integiated Development Plan (KCIDP), which highlights the development needs of the County, has continuously guided the County development projects. The development projects contained in this document have been evaluated based on their sustainability. As a result, the projects initiated are considered viable and sustainable. Action taken The County Government continues to implement projects in compliance with the KCIDP which is modelled on the Kenya Vision 2030 and the Sustainable Development Goals. The County Public Service Board has successfully continued to provide the human resource necessary for the implementation planned activities. The already completed projects have been handed over to community committees. Some specific projects are usually set aside for contractors from - the local community to boost economic development within the County. The County Government has continuously engaged contra&ors to improve their contractual skills. All projects undertaken are budgeted for and assessed for financial viability. 1.2 ARTICLE 232—VALUES AND PRINCIPLES OF PUBLIC SERVICE High Standards of Professional Ethics Situational Analysis Standards of professional ethics were evaluated on the basis of code of conduct and ethics for officers in the public service; training for skills development; membership to professional bodies and declaration of income, assets and liabilities. There was moderate compliance with professional ethics following continuous sensitization workshops and training. Action taken Sensitisation programmes on values and principles aimed at creating awareness, development of teamwork, improvement of service delivery and overall culture change in the County public service were undertaken. To increase access to knowledge on the officers' professionalism, the Board has been drawing the attention of the County Government employees to the relevant legislations and laws which have been uploaded to the County website. The Board undertook suitability tests and continues to do the same for various cadres for proper placement of staff and quality service delivery. Long term training approvals for officers working in the County ministries were granted in order to ensure competence and provide employee motivation in the performance of their duties. Various trainings have been held in the County including induction of staff, training on the filling of Asset Declaration forms, training on performance appraisal, customer care/ public relations among others. Responsive, Prompt, Effective, Impartial and Equitable Provision of Services Situation Analysis The Board established that service delivery had not reached satisfactory standards as a result of slow integration of officers having - been drawn from diverse organizational culture and work ethics. Transition into new regime after the 2017 elections was also a key factor affecting delivery of services especially in the first half of the year. Action taken The Board has been undertaking sensitization workshops on values and principles of public service aimed at transformative leadership, 21st December, 2018 THE KENYA GAZETTE 4463 development of teamwork and improvement of service delivery and overaU culture change in the public service. The Board has incorporated questions which gauge attitude in the interview tools of various cadres so as to ensure that the County public service is composed of employees with the right attitude for effective service delivery. County Ministries have been encouraged to hold regular management and staff meetings to enhance effectiveness and teamwork in the provision of public services. The County Government has continued the use of Integrated Financial Management Information System (IFMIS), where all financial transactions are processed using the system. This has enhanced the speed of service delivery. The Board undertakes mystery shopping to assess the quality of services offered by the County public service. (c) Fair Competition and Merit as the Basis of Appointments and Promotions Situational Analysis Appointments and promotions were and continue to be guided by meritocracy and fair competition. They are also guided by other legal provisions such as the need to include communities not adequately represented in appointments to or promotions in the public service, the gender balance and persons with disabilities. Action taken As at 30th November, 2018, the County Public Service Board had employed a total of 348 female officers representing 54% of the total. staff appointed. The male appointed officers were 302, representing 46%. The County Public Service Board has engaged a total of 5 persons with disabilities. The Board has enhanced its recruitment process to adequately capture data on persons with disability. The Board continues to encourage them to apply for advertised positions, and also register with the association for persons with disability. The Board has made 130 appointments from outside Kitui County. Meritocracy continues to be the guiding principle in the recruitment process and applicnts are accorded equal opportunity. All the officers due for promotion based on the provisions of various schemes of service were promoted. CHAPTER TWO—IMPEDIMENTS IN THE PROMOTION OF VALUES AND PRINCIPLES • The Board encountered various challenges in ensuring that values and principles were upheld. These included- (a) ICT uptake among the County employees has been low which makes most employees unable to access the documents uploaded on the County Website as well as using modern technology for information processing and communication; (b)Kitui County has low internet connectivity, making the officers especially those working outside the County Headquarters unable to effectively communicate and access internet; Insufficient public awareness on the role of citizens in governance and therefore low citizen participation in development issues; Inadequate knowledge on the constitutional provisions on devolution and other relevant legislations among public officers; Inadequate budgetary allocation to enhance the promotion of values and principles; Frequent power outages within the County; Officers from outside the County requesting for inter-county transfers and declining p6sitions in Kitui owing to the vastness of the county, semi-arid climate, insecurity, the difficult terrain thus defeating efforts towards patriotism, national unity and inclusiveness; Persons with disabilities and other special groups not applying for positions in the County while those that apply fail to indicate their status. Many officers and candidates with disabilities are yet to register with the relevant body. CHAPTER THREE—PLANNED PROGRAMS IN UNDERTAKING PROMOTION OF VALUES AND PRINCIPLES Develop, produce and distribute more information, education and communication material on values and principles in Kitui County. Sensitiation workshops on values and principles. - Induct new staff with regard to values and principles. Monitor compliance with the values and principles. 5: Advise the County Government on its obligations under international treaties and conventions on need basis. Recruit the required personnel for the full implementation of KCIDP. Advocate and lead in the finalization of staff establishment to ensure that any recruitment is within optimal staffing level. CHAPTER FOUR—RECOMMENDATIONS The Board recommendations are as follows- partnering with the County Assembly for public awareness creation on the role of citizens in governance and the need for full participation in development agenda and activities and employment reation; facilitation in creation of an enabling environment for the exploitation of natural resources to create jobs for Kitui County residents; observation of OSHA guidelines in public offices; provision of adequate budgetary allocation to carry out activities that enhance promotion of values and principles in the County public service; establishing points for public services at Huduma Centre; creation of a County gateway at eCitizen portal for County services; lobby for establishment of Public Service Centres at every Sub County headquarter; (hi) decentralization of the National Council for Persons with Disabilities for easy access of its services. CONCLUSION The County public service registered substantial levels of compliance with the values and principles referred to in Articles 10 and 232 of the Constitution of Kenya 2010. However, there is still room for improvement in order to ensure that Citizens of Kitui County fully benefit from the gains envisaged by the Constitution of Kenya 2010. The Board appreciates the cooperation accorded by the office of the Governor, the office of the County Secretary, Chief Officers and Sub County Administration during evaluation of the extent to which values and principles have been complied with in Kitui County public service. Further, the Board appreciates the members of the Kitui County Assembly for the oversight role and the advice given periodically on ensuring compliance with the values and principles. REFERENCES The Constitution of Kenya, 2010. The County Governments Acts, Number 17 of 2012. Public Service (Values and Principles Act), 2015. Leadership and IntegrityAct, 2015. Kitui County Integrated Development Plan. MR/5800284