GAZETTE NOTICE NO. 12638

PURSUANT to section 30 (2) (l) of the County Governments Act, 2012, it is notified for general public information that the Governor of the Machakos County has established a County Vehicles Inspection and Audit Taskforce. The purpose of the Taskforce is to verify and authenticate the Machakos County Government vehicles as at the date of this appointment. It is further notified for information that upon publication of this notice, any person with any information that may help in the discharge of the mandate of the task force, may confidentially submit the information to the Taskforce for consideration. The Taskforce shall consist of — Name Title Joseph Mutwiwa Munyao Chairperson Juliet Nthambi Vice-Chairperson Benson Kituku Metho Member John Kilonzo Member Paul Ochieng Member Donald Mwangangi Muthengi Member Reuben Nzioki Member The Taskforce shall, prior to embarking on its duties, subscribe to the declaration as may be prescribed. The Terms of Reference of the Taskforce are to— (a) scrutinize and analyse the current and historical status on the acquisition, day to day use, day to day management, maintenance, servicing, repairs, risk management and insurance, disposal and any other such related matter on county vehicles, with a view to making appropriate recommendations to the Governor; (b) for clarity and avoidance of doubt, the term ‘vehicles’ is meant to include motorcycles, tuk-tuks, tractors, common trucks, dump trucks, trailers, bicycles, lorries, towed trunks, excavators, backhoe loaders, dragline excavator, bulldozers, graders, wheel tractor scraper, trenchers, loaders, tower cranes, pavers, compactors, flatbed trucks, telehandlers, feller bunchers, dump trucks, pile boring machine, pile driving machine, vehicle mounted to drilling rig or similar equipment, water bowsers, low bed loaders and any other such related item or asset owned by, or belonging to the Machakos County Government; (c) ask for, receive and study through the vehicle acquisition or ownership documents available, valuation reports, depreciation reports and any other information available with respect to county vehicles, from the relevant departments; (d) physically verify the status and condition of the vehicles including the current use and location of the vehicles whether in operation, undergoing repairs, written off or grounded; (e) verify whether at the time of purchase were inspected and accepted in accordance with the provisions of section 48 (4) of the Public Procurement and Asset Disposal Act, 2015; 21st October, 2022 THE KENYA GAZETTE (f) verify and note any discrepancies between the available county vehicles and related assets asset registers including other vehicles and related asset that may be identified in the course of this verification, but not appearing in the county assets register or other records; (g) identify instances and patterns of inefficiencies in county vehicles and related assets management that may have led to the current status of incomprehensive register of county vehicles; (h) recommend measures to ensure proper accounting, utilization, management and use of County government vehicles; and (i) perform any other function incidental to the foregoing. In the performance of its functions, the Taskforce— (a) shall be properly constituted for purpose of transacting its business with five members present to form the quorum; (b) shall hold such number of meetings at such places and such times as the Taskforce shall consider necessary for the proper discharge of its mandate; (c) may request for documentation and any other material or information required in the discharge of its mandate, from any officer or official in the County Government of Machakos; (d) shall have access to all reports and records, relevant to its mandate; (e) shall, as it considers appropriate, carry out or cause to be carried out such studies or research as may inform the Taskforce on its mandate; (f) shall submit reports to the Governor upon request; and (g) subject to the foregoing, the taskforce and the secretariat that may be established by the Taskforce, shall have all the independence necessary for carrying out its function, and for the proper execution of its mandate, including the power to regulate its own procedure without being the subject of control by any other authority. The Taskforce shall— (a) within (1) one month (or such longer period that the Governor may authorize) submit to the Governor a report with appropriate recommendations; (b) submit to the Governor a final report detailing a recommendation geared towards ensuring the county puts in place a proper and effective process of acquisition, management and disposal of county vehicles; (c) submit as appropriate, interim reports to the Governor as the Taskforce may deem fit and necessary or as the need arises and; (d) in consultation with the Governor, have the power to co-opt other staff in the county government, as it deems fit only for specialized aspects of its terms of reference. The Secretariat of the Taskforce The Secretariat of the Taskforce shall be responsible to the taskforce for— (a) providing appropriate background briefing to the Taskforce; (b) preparing the Taskforce’s reports and disseminating any information deemed relevant to the Taskforce; (c) undertaking research and liaising with the relevant Machakos County Government Departments and any other institution in order to gather relevant information necessary for informing the Taskforce; and (d) policy interpretation, developing and implementing the programs and activities of the task force. These appointments take effect from the 15th September, 2022. Dated the 6th October, 2022. WAVINYA NDETI, MR/4218448 Governor, Machakos County.