GAZETTE NOTICE NO. 549

pursuant to Article 235 of the Constitution of Kenya 2010 and section 57 of the County Governments Act, 2012. The functions of the Board are provided for under section 59 of the Act. Section 59 (1) (d) of the County Governments Act requires the County Public Service Board, on behalf of the County Government to prepare regular reports for submission to the County Assembly on the execution of the functions of the Board. Further, section 59 (1) (/) requires the Board to evaluate and report to the County Assembly on the extent to which the values and principles referred under Articles 10 and 232 of the Constitution are complied with in the County Public Service. During the period under review, the Board carried out various activities through its five committees; Recruitment, Selection and Capacity Development Committee, Human Resource Audit and Performance Management Committee, Finance and Information Assets Committee, Discipline, Ethics and Governance Committee and Agenda and Implementation Committee. The Board successfully hired 780 officers, 67 interns, placed 28 students on attachment, promoted 122! officers in the Department of Health and Sanitation, re-designated 295 officers, confirmed 377 officers and renewed contracts for 228 officers. There are pending requests for recruitment, contract renewals and promotions to be processed in the coming year once the County Executive confirms availability of funds. The County Public Service had a staff complement of 4,665 employees. This number does not include the 243 health workers placed on a 3 year contract under the Ministry of Health’s Universal Health Coverage Program. The 2019 Biennial Declarations of Income, Assets and Liabilities were finalized in the year under review and a report submitted to the Ethics and Anti-Corruption Commission. In terms of policy formulation, the process of reviewing the County Human Resource Policy and Procedure Manual was commenced. Priority was given to promotion of values and principles referred to under Articles 10 and 232 of the Constitution. In this regard, the terms of reference for conducting a baseline survey on the status of compliance with values and principles were prepared. The procurement process for the same is ongoing. Further, the Board initiated partnership with the County Executive in identification of values and principles champions in each department. The Board was unable to accomplish the activities as scheduled in its strategic plan and annual plan due to constant insufficient budgetary allocation. Nevertheless, through the available funds from the County treasury and partnerships with LAPFUND and CPF, the Board was able to facilitate its activities and procure goods and services. Notably, there were no adverse audit queries in the period under review. PART A--GENERAL INFORMATION 1.0 Introduction The County Public Service Board is established pursuant to Article 235 of the Constitution of Kenya, 2010 and section 57 of the County Governments Act, 2012. The functions of the Board are provided for under section 59 of the Act. Section 59 (1) (d) of the Act, requires the County Public Service Board on behalf of the County Government to prepare regular reports for submission to the County Assembly on the Execution of the functions of the Board. Further section 59 (1) (/) requires the Board to evaluate and report to the County Assembly on the extent to which the values and principles referred under Articles 10 and 232 of the Constitution are complied with in the County Public Service. The current members of the Kisumu County Public Service Board were appointed on 24th April, 2019, swom in on 30th April, 2019 and gazetted on 4th June, 2019 vide the Kenya Gazette Notice Number 5193 of even date. 1.1 Functions and Powers of The County Public Service Board The functions of the County Public Service Board are provided for under Article 235 of the. Constitution and outlined in section 59 of the County Governments Act as follows: (a) Establish and abolish offices in the County Public Service. (6) Appoint persons to hold or act in offices of the County Public Service including in the Boards. (c) Exercise disciplinary control over, and remove, persons holding, or acting in those offices as provided for under this part. (da) Prepare regular reports for submission to the County Assembly on the execution of the functions of the Board. (e) Promote in the County Public Service the values and principles referred to in Articles 10 and 232. () Evaluate and report to the County Assembly on the extent to which the values and principles referred to in Articles 10 and 232 are complied with in the County Public Service. (g) Facilitate the development of coherent, integrated human resource planning and budgeting for personnel emoluments in counties. (h) Advise the County Government on human_ resource management and development. (i) Advise County Government on implementation and monitoring of the national performance management system in counties. G) Make recommendations to the Salaries and Remuneration Commission, on behalf of the County Government, on the remuneration, pensions and gratuities for County Public Service employees. 1.2 Independence of the Board Section 59A of the County Governments Act (as amended) provides for the independence of the County Public Service Board in the following terms: “59A. in the performance of its functions, the county public service board shall— (a) be independent and shall not be subject to the direction or control of any otherperson or authority; and (b) adhere to the Constitution, this Act and any otherrelevant law."” 1.3 Composition of the Board Section 58 of the County Governments Act provides for the composition of the County Public Service Board as follows: “(1) The County Public Service Board shall comprise — (a) achairperson nominated and appointed by the County Governor with the approval of the County Assembly; (b) not less than three but not more than five other members nominated and appointed by the County Governor, with the approval of the County Assembly; and (c) a certified public secretary of good professional standing nominated and appointed by the Governor, with the approval of the County Assembly, who shall be the Secretary to the Board.” The Kisumu County Public Service Board is composed of seven members as below: 1. Charles Babu Karan (Mw.) —Chairman of the Board 2. Jacinta M. A. Kapiyo (Mrs.)— Vice-Chairperson to the Board 3. Otieno Nashon Aluoka— Member of the Board, and Chair for Discipline, Governance and Ethics Committee 4. Edward Joash Kochung (Prof.)—Member of the Board, and Job Total in Chair for Recruitment, Selection and Capacity Development |S/No.| Designation ° Male Female i Group Post Committee 5. Stephen Orot (Dr.) —Member of the Board, and Chairperson * Pirecton, HRM q R ; ? for Human Resource Audit and Performance Management Committee . rector Ethics an Governance 6. Jane Akinyi Oyare (Ms.)—Member of the Board, and 3. | Director, Finance R I 0 1 Chairperson for Finance and Information Assets Committee and Administration 7. CS. Hesbon O Hu Board § d Head of 4. | Senior Ethics and M 1 0 ] - CS. Hesbon Owuor Hongo—Board Secretary and Head o Governance Secretariat Officer The Board established five (5) committees to facilitate the delivery 5. | Senior Finance M 0 1 1 of its mandate as follows: Officer Cook . . 6. | Procurement and M 0 1 1 1. Discipline, Governance and Ethics Committee Logistics Officer 2. Recruitment, Selection and Capacity Development Committee 7. | Chief M 0 2 2 Administrative 3. Human Resource Audit and Performance Management Officers Committee 8. | Legal Assistant K 0 1 1 4. Finance and Information Assets Committee 9. | Human Resource K 1 I Assistants 5. Agenda and Implementation Committee 10. | Records Assistant K 0 1 1 . . 1. | Driver F 1 0 1 1.4 Strat (6) mane sie ernie 12. | Drivers D 3 0 3 The Board commenced the implementation of its Strategic Plan for 13. | Office Assistants G 0 2 2 the period 2020-2024. The plan aims at guiding the Board in 14, | ICT Assistant H 1 0 1 delivering on its mandate. 15. | Accounts Assistant] _H 1 0 1 VISION TOTAL 11 10 20 A responsive and performance driven County Public Service Board. 1.4.1 Mission Statement To attract, retain, and transform County Public Service for efficient Service delivery. 1.4.2 Core Values The Board is guided by the following core values in the discharge of its mandate: (i) Responsiveness (ii) Professionalism (iii) Teamwork (iv) Equity and Fairness (v) Integrity The Board’s Strategic Plan (2020~2024) outlines existing and emerging challenges and sets out strategic directions for the Board. The plan formulation process presented an opportunity for the Board to review and align its mandate, functions and resources with the Governor’s Manifesto, Kenya Vision 2030 and Kisumu County Integrated Development Plan (CIDP). The objectives and strategies set out in this plan aim to strengthen the core activities of the Board, as well as invest in strategic initiatives that will focus on the following priority areas: (i) Institutional capacity of the Board (ii) Enhancement of Board’s performance (iii) Values and principles (iv) Partnership and networking 1.5 The Board Secretariat The Board has three (3) main departments headed by directors as follows: (i) Human Resource Management. (ii) Finance and Administration. (iii) Ethics and Governance. The Secretariat is responsible to the Board for the discharge of its mandate through the provision of technical and operational support to the Board’s committees. The current staff complement at the Board stands at 21 officers. Table !—Composition of Secretariat Staff by Gender, Designation and Job Group as at 31st December, 2020. 1.6 Objective of the Report Pursuant to Article 183 of the Constitution, the County Assembly may, while respecting the principle of separation of powers, exercise oversight over the County Executive Committee and any other County Executive organ. Section 59 (1) (d) requires the County Public Service Board to prepare regular reports for submission to the County Assembly. Further, section 59 (1) (f) invites the County Public Service Board to evaluate and report to the County Assembly on the extent to which the values and principles referred to in Articles 10 and 232 of the Constitution are complied with in the County Public Service. The main objectives of the report are to ensure that the Board— (a) complies with the relevant provisions of the County Governments Act, labour laws, regulatory requirements, corporate governance and best practices of Human Resource Management; and (b) reports its activities in a transparent manner to enhance accountability. 1.7 Scope of the Report This report covers the period from Ist January, 2020 to 31st December, 2020 and encompasses all activities of the Board during the period. PART B—PERFORMANCE INFORMATION 2.0 Introduction The Board discharged its various roles and functions through the five (5) Committees, each comprised of at least three Board members. The committees are as indicated earlier in this report. The Committees’ performance during the period under review were as outlined below. 2.1 Recruitment, Selection and Capacity Development Committee The functions of this Committee broadly cover recruitment, selection and capacity development of staff within the public service. 2.1.1 Recruitment and Selection 2.1.1.1 Vacancies Filled at the Public Service Board During the period, the Board hired the following officers to enhance service delivery. = 21st January, 2022 Table 2— Officers recruited at the Board Secretariat No. of Vacancies Filled Directors 3 S/No. | Position N Chief Administrative Officers 2 Senior Ethics and Governance 1 Officer Procurement and Logistics Officer Senior Finance Officer Legal Assistant Human Resource Assistants Records Assistant Ww Accounts Assistant OOO IAL Ajuje Drivers Office Assistant —{—[rote|e [role] —_|— —|oO ICT Assistant S/No. | Department No. of staff confirmed 3 Energy and Mining I 4 Environment and Natural Resources 10 5 Finance I 6 Green Energy and Climate Change 4 7 Health and Sanitation 269 8 Roads and Public Works 30 9 Communication and Planning 12 10 Water 14 1] Governance and Administration 3 12 City of Kisumu 3 TOTAL 377 a TOTAL 2.1.1.2 Vacancies in the Departments at the Executive The Board filled the vacant positions in various departments as follows: Table 3— Vacancies filledin various departments No. of S/No. | Position Job Group Vacancies Filled i Chief Officers CPSB 02 2 2 Directors CPSB 03 6 3 Revenue Collectors CPSB 11 230 4 Enforcement officers CPSB 11 170 5 Universal Health Coverage CPSB 12 243 Workers 6 Legal Counsel I CPSB 05 I 7 Legal Counsel II CPSB 06 2 8 Legal Counsel III CPSB 07 2 9 Deputy Directors CPSB 04 2 10 Principal ICT Officer CPSB 04 1 ial Chief ICT Officers CPSB 07 3 12 ICT Officer I CPSB 09 8 13 ICT Officer Il CPSB 11 9 14 Chief Valuation Officers CPSB 07 4 15 Physical Planning Officers CPSB 09 8 16 Ward Administrators CPSB 06 5 17 Village Administrators CPSB 11 70 TOTAL 766 In accordance with section 74 of the County Governments Act, 2012, the Board absorbed seven (7) officers who had served as casuals for more than five years in the department of Health contrary to the provisions of the Employment Act. This was done to avert possible risks of litigation. The Board also hired sixteen Medical Officers (16) for the 2.1.3. Contract Renewals Contracts for the following officers were renewed during the period: Table 5— Contract renewals as at 31st December, 2020 S/No. | Details No. of Officers 1, ECDE Teachers 30 2. Driver HII 45 3. City Cleaners (Support Staff) 2 4, Revenue Collectors 43 5. UHC Locum Staff 102 6. Staff in various departments 6 TOTAL 228 2.1.4 Staff Induction Due to the Covid-19 pandemic, induction of the newly recruited staff was conducted within various departments. Induction for new Board secretariat staff was done in the month of November 2020 2.1.5 Re-Designations During the period under review, the Board received and processed 295 requests for re- designation of staff in the department of Health and Sanitation. The Board is in the process of concluding re-designations for a further 92 officers in the same department. 2.1.6 Promotions During the period, the Board promoted staff as indicated below: Table 6— Promotions of staffas at 31st December, 2020 No. | Department No. of Officers Promoted 1 Health and Sanitation 1221 The Board also received requests for promotions from the County Executive and approved the same. However, these will be processed once confirmation of budgetary allocation for each department is availed. Table 7— Requests for promotion as at 31st December, 2020 department of Health on short-term contracts to cover the vacancies left by the officers who left the Public Service during the period under Total No. of Staff review. Out of the 16 medical officers, four (4) were hired to reinforce No | Department Recommended for service delivery at Jaramogi Teaching and Referral Hospital Promotions (JOOTRH) Covid-19 treatment centre. 1. {Governance and Administration 59 As part of Youth Empowerment, the Board in conjunction with the 2.__| Roads, Transport and Public Works 13 Ministry of Health, successfully hired 67 interns in the Health 3.__| Economic Planning 4 Department for a period of one year. In addition, 28 continuing students 4.__| Kisumu City 35 were placed on attachment. 5. Environment, Water and Natural 12 a : Resources 2.1.2 Confirmation in Appointments 6. |Education, ICT and Human Capacity 45 The Board received and processed 377 confirmation requests as Development follows: 7. _| Tourism, Sports, Culture and Arts 2 8. Agriculture, Irrigation, Livestock and| 23 Table 4— Confirmation of appointments as at 31st December, 2020 Fisheries 9. _| Business, Cooperatives and Marketing 13 S/No. | Department No. of staff confirmed 10. | Finance 133 1 Agriculture, Livestock and Fisheries 28 11. | Public Service Board 5 2 Tourism 2 TOTAL 344 2.1.7 Trainings, Seminars, Workshops and Conferences As a result of the Covid-19 pandemic, the Board and the secretariat staff did not attend most of the planned seminars, workshops and conferences for the year 2020. Therefore, the same have been deferred to the next calendar year. Table 8: List of trainings, seminars, workshops and conferences attended by Board members and Secretariat S/No. Course bate d Month Venue |. | 24th Annual IHRM 3 October Naivasha Conference 2. | 36th Annual ICPAK 3 November | Mombasa Seminar 3. | County Public Service 2 November | Nairobi Boards Forum 2.1.8 Benchmarking Visits During the period, the Board did not participate in any benchmarking visits, however, the Board hosted the Kakamega County Public Service Board for purposes of benchmarking on Health Department Structure and Management in the month of September 2020. 2.1.9 Work in Progress There are pending requests for recruitment and promotions which will be concluded once the Board receives confirmation of budgetary allocation by the respective departments. The Board also received requests for establishment of three (3) new offices as follows:- (a) County Ombudsman. (b) Chief Officer — Internal Audit. (c) County Bureau of Statistics. The process of creating these offices is ongoing and will be submitted to the County Assembly for approval as soon as the requirements of the County Governments Act, 2012 are complied with. The Board also advertised the position of City Manager in the month of October 2020. However, the hiring process was not concluded as a result of pending court proceedings. 2.2 Human Resource Audit and Performance Management Committee The Committee covers Human Resource Planning, Performance Management, Promotions, Re-designations, Confirmations and Employee relations. Due to the Covid-19 pandemic and limited resources, the Committee was unable to carry out most of its planned activities like Human Resource Audit and Skills Gap Survey. 2.2.1 Staffing Levels As at 3lst December, 2020, the staff complement stood at 4,665 employees. Table 9—Kisumu County Public Service Staff compliment as at 31st December, 2020 Details Total Percentage Male 2,548 54.6 Female 2,117 45.4 Total 4,665 100 2.3 Discipline, Ethics and Governance Committee The Discipline, Ethics and Governance Committee is tasked with overseeing disciplinary control, ethics and governance and employee relations matters of the Board. This role extends to developing policies, providing strategic direction and leadership on all matters relating to Discipline, Ethics and Governance in the County Public Service. 2.3.1 Declaration of Incomes, Assets and Liabilities (DIALS) Section 26 (1) of the Public Officer Ethics Act, Cap.183 Laws of Kenya (Revised, 2012), provides that every public officer shall, once every two years, submit to the responsible commission for the public officer a declaration of the income, assets and liabilities of himself, his spouse, or spouses and his dependent children under the age of 18 years. During the period under review, the Board successfully assessed biennial DIALs for the period 2017-2019 and submitted a report to the EACC as summarized in the table below: Table 10—Summary of Kisumu County Public Service Declaration of Incomes, Assets and Liabilities for the period ending December 2019 No. of No. of Public/ | financial No. of Category of| State | declarations Late financial S/No. | Responsible) Officers | received by declarati declarati leclarations Agency as at 31st 31st ons not December, December, received 2019 2019 1 | Job Group M and 552 519 4 29 above 2 | Job Group Land 3911 3637 4 270 below TOTAL 4463 4156 8 299 Subsequently, the Board liaised with the County Human Resource Department to follow up with the non-compliant officers and received feedback as summarized in the table below. Table 11—Summary of the Status of Compliance with DIALs in the Kisumu County Public Service No. |Description Total| Action Taken No. 1 |Received DIALS Forms 32 | Forms forwarded to PSB as late submissions 2 |Staff who have retired/ expired] 219 | Extracted from the contracts and not in payroll as ati report July 2020 3 |Have not submitted declaration | 53 | 1. Stopped August forms 2020 salary 2. Issued show cause letters 2.3.2 Action Against Non-Compliant Officers Section 32 of the Public Officer Ethics Act provides that, any person who fails to submit a declaration/clarification on declaration or who knowingly submits false/misleading information is guilty of an offence. Additionally, section 8 (1) of the KCPSB Administrative procedures on DIALS require the Board to report on actions taken in relation to employees who have not complied. Therefore, the Board took action against non-compliant officers as follows: (i) |The Board directed the County Secretary to follow up with non-compliant officers and institute appropriate disciplinary action. (ii) Salaries of 53 non-compliant officers were withheld from August 2020, out of which, 14 have since complied and were reinstated on the payroll. 2.3.3 Additional Measures to Enhance Compliance with DIALS The Board resolved that initial declarations will be submitted directly to the Board when officers report to their posts for the first time. It was also resolved that final declarations would be submitted at the point of clearance whenever an officer is exiting the county public service, 2.3.4 Policy Formulation and Reviews During the period under review, the Discipline, Ethics and Governance Committee scheduled the development and/or review of the following policy documents: (i) National Values and Principles Implementation Guidelines (ii) County Anti-Corruption Policy (iii) Board Service Charter 21st January, 2022 (iv) Code of Conduct and Ethics for the Board Members (v) Review of the Human Resource Policy and Procedure Manual for the County Public Service Below is a summary of the status of the preparation of the said policies. Table 12—Summary of the status of formulation of various policies Policy Document Formulation Stage | Remarks National Values and_ {No started. To be budgeted for Principles in the financial year] Implementation 2021/2022 Guidelines County Anti-Corruption | Not started To be budgeted for Policy in the financial year] 2021/2022 Board Service Charter _| In Draft stage To be finalized Code of Conduct and In draft stage To be finalized Ethics for the Board Members 2.3.5 Disciplinary and Court Cases During the period under review, the Committee was actively engaged in processing various court and disciplinary related cases forwarded by various departments as follows: (a) Samuel Ogonji and 31 Others: the court proceedings were concluded and the Board, in compliance with the Court orders, issued the officers with offer of appointment letters. However, only nine (9) of the officers accepted their letters. (b) The department of Health and Sanitation experienced a scries of industrial action by the Health Workers. The Court ordered the striking workers to resume work (Kisumu ELRC Cause No. 6 of 2020, judgment dated 24/06/2020). (c) Seven officers from the Education, ICT, and Capacity Development Department were suspended on allegations of having aided and abetted the misappropriation of KSh. 38,330,450.00 contrary to the Code(s) of Ethics governing their respective offices. The seven cases were heard before the relevant committee(s) and one was concluded. (a) During the period under review, the Board prioritized enhancing collaboration with the County Executive to ensure efficiency in management of disciplinary cases and to minimize/reduce litigation risks. 2.4 Finance and Information Assets Committee The Finance and Information Assets Committee is charged with the responsibility of sourcing and funding the Board’s activities. It is also mandated with the protection of both physical and digital information assets of the Board. The Board has consistently been underfunded and the 2020/2021 financial year was not an exception. The underfunding can be justified from previous records. In the Financial year 2019/2020, the Board’s approved budget was KSh. 47,579,162 against a proposed budget of KSh. 92,356,908. In the current financial year the Board’s approved budget is KSh. 76,784,043. Consequently, most activities were excluded from the strategic plan and annual plan owing to the minimal allocation by the County Treasury. The ideal budget for the Board in the current year would be approximately KSh. 120 million against the approved budget indicating an under allocation of 36%. Nevertheless, the Board was able to realize a reasonable absorption rate of the allocated funds in the first half of the year. The second half of the period under review was characterized by the delayed release of funds from the County Treasury as well as unavailability of funds occasioned by the revenue allocation stalemate at the senate. The delay in funding has resulted into low absorption of allocated funds for the Board by the end of December, 2020. This hindered the implementation of the strategic plan and annual plan for 2020, hence the Board was forced to scale down its activities for the year. However, the Board made use of available funds to clear its debts and pending bills, complete renovation and repair of servant quarters for additional office space, and procurement of officefurniture and Information Technology equipment. Moreover, the board was able to develop its strategic plan for 2020-2024. Notably the Board did not have any adverse audit queries in the period under review. 2.5 Agenda and Implementation Committee The Agenda and Implementation Committee is tasked with implementation of the Board’s agenda. This role encompasses coordinating and monitoring the implementation of the Board's strategic plan, as well as the development and monitoring of annual plans. During the period under review, the Agenda and Implementation Committee supported all the aforementioned activities by the various committees of the Board. The Committee was instrumental in the planning and coordinating of the various activities organized by the Committees with a view of actualizing the Board's strategic plan and annual work plan. PART C— PROMOTION OF VALUES AND PRINCIPLES OF GOVERNANCE AND PUBLIC SERVICE 3.0 Introduction Articles 10 and 232 of the Constitution of Kenya 2010 provide for values and principles of governance and public Service respectively. section 59 (1) (e) of the County Governments Act bestows on the County Public Service Board the responsibility of promoting the values and principles set out in Articles 10 and 232 of the Constitution of Kenya 2010. section 59 (1) (f) of the County Governments Act, 2012 requires the Board to evaluate and report to the County Assembly on the extent to which values and principles referred to in Articles 10 and 232 of the Constitution of Kenya, 2010 are complied with in the County Public Service. The Public Service Commission has provided a framework to guide the public service agencies in reporting on values and principles. This is provided for under section 9.0 of the PSC Framework for the implementation of public service values and principles, 2015. Moreover, the National Government, through the directorate of National Cohesion and Values has provided further guidelines on the implementation of and reporting on National Values and Principles of Governance through a policy framework dubbed Sessional Paper No. 8 of 2013. The said section reinforces the requirement for the Board to report to the County Assembly on the status of compliance with the values and principles by the County Public Service. This section is dedicated to a comprehensive report on the status of compliance with values and principles as espoused under Articles 10 and 232 of the Constitution. 3.1 Compliance with National Values and Principles In the period under review, the Board achieved various milestones as highlighted in the table below. Table 13—Compliance with values and principles under Articlel0 and 232 of the Constitution 2020 . Government Action(s) Taken to} Result(s) MIndicator(s) . of Achievement No. | Commitments Implement the : (No./Percentage)- Selected by the | Commitment . : Attach Evidence Department 1, |The Rule of Law |—Research and legal! -In-house and advice on proper] external legal human resource} opinions. management Co procedures and| ~Draft discipline} practices procedure manual for public service. —-The Board followed . up and advised on —Advertisement onl county human| Postponement off resource court and| city . manager] disciplinary cases interviews available —-The Boardjon the Kisumu suspended interviews} 2020 : 2020 Government Action(s) Taken to Result(s)/Indicator(s) Government Action(s) Taken tol Result(s) “ndicator(s) . of Achievement, : of Achievement No. | Commitments Implement the No. | Commitments Implement the (No./Percentage)- (No./Percentage)- Selected by the | Commitment : : Selected by the | Commitment : : Attach Evidence Attach Evidence Department Department for city manager) County Statements by the} circulated on various scheduled 20th . Board Chair to} broadcast media November, 2020 in| Website. remind the public off houses. the interest of the the Board’s| law and relevant commitment to| Job adverts and stakeholders. integrity in its hiringl interview invitations processes. had a_ disclaimer 2. |Sharing and -Hiring of officers}—-Successful hiring cautioning, devolution of for the established|of five (5) Ward ~Submission ofj candidates _ against power devolved units. Administrators and shortlisted and! fraudsters and seventy (70) Village selected candidates} canvasing. Administrators. to the Ethics andl . . Anti-Corruption -Verified list off 3. | Good governance| —The Board] ~Successful Commission for| Candidates. established the] establishment — and integrity directorate of ethics! operationalization of verifications. and governance at{the Ethics and the Board. Governance Sensitization ofj New staff induction! Directorate. new staff on codes off report. —The _ Board . conduct and ethics. partnered with Uraia}—Hiring of anes —-New staff Trust and secured aj Ethics, Senior Ethics successfully donation of 200) and Governance inducted on codes of copies of the) Officer and Legal conduct, ethics and Constitution for] Assistant. integrity. distribution to staff - - — in the County Public —Enhanced 6. }Equality and |—Ensuring — gender|—Positions and Service. sensitization on| non- and regional balance opportunities were Constitutional discrimination |when hiring new fairly distributed guidelines, Values staff at the Public across both genders. and Principles. Service Board. . ~Promotions —Drafting codes off-Code of conduct! targeted both conduct for board] in draft stage. genders and members. distributed across all - levels/grades, —Conducting ofj -Terms of Reference . baseline survey on| prepared and ready. -New hires reflect} status of compliance} the face of the with values andi “Procurement County and Kenya. 5 ai process started. Principles. For instance, the -The Board held al-Report of the appointment of consultative meeting] meeting submitted Village with the County with action points. Administrators Attorney and County reflect: Director HR in Bondo on 13th4 : os Y sath n 18th September, -2 PWDs 2020, to facilitate el ab effective discharge Ppa ove of mutual mandates. y , ; 5 7. | Inclusiveness —Consideration ofj-The number of Implementation of] —Board’s recruitment : : . . : . special interest] Persons with Zoom Interviews in| and appointment . yt ites groups when filling) Disabilities and the the wake of the| targets met. We wars was Covid-19 pandemic positions within the marginalised groups| . Public Service. hired during the} 4. |Democracy and |Job advertisements] -Advertisements period. participation of | and ; shortlisted accessible in various| For instance, the the people candidates were| media platforms intment f widely circulated to appointmen ° reach a widel -Views and Universal Health majority, and| complaints received Coverage — workers} subjected to public from the members of reflects the face of scrutiny. ae public and Kenya. acaresse' 8. | Transparency —Board recruitments| —Job adverts. accordingly. are subjected to} Shortlisted 5. | Integrity -Monitoring County|-DIALS report public scrutiny by candi ‘lates Public Service| submitted to EACC advertisement —_—of ; compliance with} and action taken on vacant —positions, Declaration of{ non-compliant publishing of the Income Assets| officers. shortlisted and Liabilities. candidates on the) website and other —Issuance of _press| —Press statement media platforms. 21st January, 2022 3.2 Activities Undertaken to Promote Values and Principles During the period under review, the Board ensured that shortlisted candidates were interviewed on their knowledge of Articles 10 and 232. Further, strong emphasis was put on compliance with the requirements of Chapter Six of the Constitution when they appeared for interviews. The Board successfully conducted an induction on values and principles for its secretariat staff recruited during the period under review. The Board scheduled quarterly sensitization on values and principles of public service for ali the seven sub-counties which did not take place because of the Covid-19 pandemic. Nonetheless, a donation of 200 copies of the Constitution was received from Uraia Trust partly for distribution to key officers in the county public service for enhanced dissemination and sensitization on values and principles. Further, the Board planned to conduct a baseline survey on the status of compliance with the values and principles within the county public service, which did not take off due to budgetary constraints. Albeit, preparation of the Terms of Reference for the intended baseline survey was concluded and the procurement process commenced. PART D—CHALLENGES AND RECOMMENDATIONS 4.0 Challenges During the period under review, the Board faced the following challenges in the course of delivering on its mandate: Table 14— Challenges and recommendations S/No. | Challenges Recommendations l. | Inadequate budgetary| Timely disbursement of funds to allocation and] implement planned activities. untimely : : Increased budgetary allocation to disbursement off eerary -_ facilitate service delivery. funds to facilitate y planned activities Mobilize and petition the County Assembly for more funds. Partnering with other stakeholders. 2. {Lack of automation}The Board is in the process of of recruitment| acquiring an online recruitment process, records and} software. dedicated website Additional funds required to complete; the automation of other processes. 3. |Covid-19 pandemic |ICT and teleconferencing equipment required to facilitate remote meetings| and operations. 4. |Security Challenges |Need to enhance security at the Board’s premises by installing electric fence and CCTV Cameras. PART E—PROPOSED ACTIVITIES Undertake ethics risk assessment Hold a maiden County Integrity Conference Performance] Review of the performance management tool Management and Staff Rewards Monitoring and evaluation of the implementation off performance contracts and staff appraisals 5.1 Conclusion This report apart from fulfilling the statutory requirements, has enumerated what the Kisumu Public Service Board has been able to fulfil within the period under review in light of the Covi-19 pandemic and budgetary constraints. The Board shall continue to prioritize programs aimed at improving the overall performance of staff and strive to overcome the challenges experienced during the period under review. The next calendar year presents an opportunity for the Board to ensure that there is improved service delivery in the interest of al] stakeholders. APPENDIX II—COMPOSITION OF STAFF BY ETHNIC GROUP No. Tribe No. Employed Percentage i Luo 4025 86.28 2 Luhya 297 6.46 3 Kisii 162 3.53 4 Kalenjin 69 1.50 5 Kamba 21 0.46 6 Kikuyu 21 0.46 7 Teso 15 0.33 8 Taita 9 0.20 9 Meru 7 0.15 10 Basuba 7 0.15 11 Kuria 5 0.11 12 Kenyan Asian 5 0.11 13 Miji Kenda 5 0.11 14 Masai 4 0.09 15 Other Kenyan 2 0.04 16 Embu 2 0.04 17 Turkana 1 0.02 18 Foreigner 1 0.02 19 Pokot I 0.02 20 Pokomo I 0.02 2] Mbere 1 0.02 22 Kenya Arab 1 0.02 23 Somali 1 0.02 24 Bajun 1 0.02 25 Ajuran I 0.02 TOTAL 4665 100.0 23. APPENDIX II]—COMPOSITION OF STAFF BY 5.0 PROPOSED ACTIVITIES FOR THE YEAR 2021 DEPARTMENT Table 15 —Summary of the projected activities key activities for 2021 Total No. of No | Department Y Category Major Activities : aff Strategic Development of various Human Resource Policy 1. [Agr iculture, Irrigation, Livestock and Fisheries 245 Activities documents. 2. Business, Co-operatives and Marketing 59 - 3. | Kisumu City 480 Development of Code of Conduct and Ethics for Board) 4, [County Public Service Board 25 members 5. | Education, ICT and Human Capita] Development 855 Acquire and operationalise an Integrated Human 6. | Energy and Industrilization 15 Resource Management Information System 7, | Environment, Water and Natural Resources 78 Operational | Implementation of the Annual work plan 8. | Finance and Economic Planning 564 Activities —_——. — 9. | Governance and Administration 289 Operationalization of the Human Resource Policies and 10. | Health and Sanitation 1885 Procedures Manual 11. | Lands, Housing, Physical Planning and Urban 4) Sensitize the County Executive on the role of the Public Development Service Board 12. | Roads, Transport and Public Works 99 Promotion |Conduct Baseline survey on Values and Principles o 13. | Tourism, Sports, Arts and Culture 30 of Values Public Service referred to in article 10 and 232 TOTAL 4665 and Taoani : : Quarterly outreach for sensitization on Articles 10 and Principles 232 of the Constitution C.S.H. HONGO, MR/3253460 Board Secretary.